| 1. They are inefficient and cumbersome for today's | | | | stamp to each copy of the document. In the case of |
| document marking requirements. The antiquated | | | | many copies, this usually results in the first being printed |
| manual stamp is limited to what you have available. For | | | | - then a trip to the copy machine to make the others - |
| any "custom" marking, a special order usually has to be | | | | and then the process of marking them. |
| placed since "rubber stamps" are not dynamic to meet | | | | 6. Rubber stamps awkward for marking selected |
| your particular marking requirement. | | | | pages of document that has been revised or changed. |
| 2. They are generally used in the margins of | | | | For example, if a user has a 15 page document and |
| documents. If not, they will obliterate the text or | | | | has modified pages 3, 7 and 13. she must thumb |
| content of the document in the area in which they are | | | | through the document to manually apply the |
| used. This use-in-the-margin requirement renders the | | | | appropriate stamp to each revised page. Again, this |
| document easily susceptible to alteration as the "stamp | | | | manual process subjects the document to inadequate |
| in the margin" can easily be blocked out and an | | | | and possible improper marking that increases as the |
| unprotected "original" made on today's high quality | | | | number of pages increase. |
| copiers with no trace of the stamp. | | | | 7. They are expensive. A self-inking rubber stamp that |
| 3. Stamps require manual application. If the document is | | | | is only 11/16" x 2 ½ " costs $29.95; a 1½ " x 2½ " |
| multipage, this usually results in only the first page of | | | | self-inking stamp costs $37.95. And, that is for each |
| the document being stamped. This leaves the | | | | person doing any document work! Moreover, these |
| remaining pages of the document unmarked. In this | | | | stamps only come in the color, size and font originally |
| respect, rubber stamps discourage compliance with | | | | required. Things change. |
| not only good business practice, but best practices for | | | | Document marking has reached the level of |
| document marking as well. | | | | Presidential Task Force Reporting. While some of the |
| 4. A stamp in the margin cannot stop a document | | | | solutions required for government documents are not |
| from being used in a manner which was not intended. | | | | applicable to daily paper and PDF-based workflows of |
| This is a classic example of how a COPY becomes | | | | the private sector, the obvious alternative to rubber |
| and "Original." | | | | stamps is automation. This allows your |
| 5. Their use wastes time and decreases worker | | | | word-processor and printer to do the work of |
| productivity. When multiple copies of the same | | | | document marking for you. There is a solution available |
| document have to be disseminated to different | | | | called StampIt that is an add-in to Microsoft Word. It's |
| recipients, such as marketing, clients, file, etc., this | | | | like having instant and unlimited access to "custom |
| requires the worker to manually apply the appropriate | | | | rubber stamps" that are fully automated. |