| stom rubber stamp is expensive. For example, a 1 inch | | | | Errors are frequently made when stamp the changed |
| x 2 3/4" stamp costs approximately $30.00. If you | | | | pages only of a multiple page document. By way of |
| need the stamp in multiple colors, that doubles the cost. | | | | example, a user has made changes to a 21 page |
| If your document identification text needs to be | | | | document. Page 3, 7, and 15 have been modified and |
| changed, that means buy another stamp. | | | | must be marked as such but the entire document |
| Efficiency is decreased and time is wasted. When you | | | | must be printed. Doing such marking manually is |
| have multiple recipients of your document that require | | | | tedious, a waste of time and prone to mistake. |
| distribution, such as accounting, marketing, clients, etc., | | | | They are mostly ineffective and outdated for today's |
| appropriate identification or stamps should be made on | | | | paper document management requirements. Manually |
| each document copy. In most instances, this requires | | | | marking documents with self-inking stamps is limited to |
| that the original be printed and then copies be made | | | | what you have available in you desk drawer. If unique |
| for each person. Thus, more time is wasted by having | | | | or special marking is required, a stamp must be |
| to go to the copy machine. And, don't forget, they still | | | | ordered and still requires manual application. |
| have to be stamped on each page. | | | | Therefore, the most effective method is using the |
| Content is covered if a stamp is used in the body of | | | | technology that is available today from you |
| the document. For that reason, most stamps are put in | | | | word-processing program and your printer. This will |
| the document margins. This threatens the integrity of | | | | allow you to effectively mark your document to |
| the document by allowing it to be copied with the | | | | standards of today’s technology. Automated |
| stamp easily removed. Thus, a "draft" easily becomes | | | | document marking and printing is the most efficient |
| and "original" with no trace of the stamp given the | | | | method of achieving this end. The cost of using rubber |
| sophistication of today's copiers. | | | | stamps can be extremely expensive in many ways. |
| They require manual application. If the document is | | | | Don’t make the mistake of having your |
| multipage, this usually results in only the first page of | | | | documents misinterpreted and misused because you |
| the document being stamped. This leaves the | | | | didn’t take advantage of the technology |
| remaining pages of the document unmarked. In this | | | | available to you in the market. |
| respect, rubber stamps discourage compliance with | | | | It’s convenient, inexpensive and efficient. Using |
| not only good business practice, but best practices for | | | | COPY, Duplicate and others that have to be applied |
| document marking as well. | | | | manually and take up space in your desk just |
| The purpose of a document is easily altered when | | | | doesn’t make sense. Don’t wait until an |
| using rubber stamps for document management. A | | | | accident happens and you say you wish you could |
| document marked on the first page and/or in the | | | | have or would have done it right. |
| margin is no defense for unintended use. | | | | |